Administrative Specialist I
Burlington, VT 
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Posted 5 days ago
Job Description


Tracking Code
4944-183

Job Description
ADMINISTRATIVE SPECIALIST I - South Burlington, VT

Alutiiq is seeking An Administrative Specialist I (AS I) to support our contract with the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS), Office of Security and Integrity (OSI). The AS I reports to the Alutiiq On-Site Supervisor and provides on-site support to the OSI Personnel Security Division (PSD).

Duties and Responsibilities:

  • Assist with creating, maintaining, scanning, filing, retrieving, tracking and destruction of electronic and physical personnel security records and case files
  • Review various personnel security forms and documents for completeness, accuracy and compliance
  • Perform data entry in various personnel security databases
  • Prepare various periodic and ad-hoc reports
  • Monitor central mailboxes, respond to inquiries and status requests
  • Assist with initiating and tracking investigation requests in eQIP
  • Assist with scheduling fingerprint appointments and taking fingerprints
  • Assist with contacting helpdesk services to facilitate IT support for equipment and connectivity issues.
  • Assist with property control and equipment inventory
  • Monitor levels of supplies and services that are needed to support operational needs, and research and recommend purchases to replenish approved stock levels.
  • Generate financial purchasing documentation for processing by Federal personnel.
  • Monitor and facilitate requests for support to include facility issues, conference room use, office supply requests, and IT assistance.
  • Receive and route incoming telephone calls, mail and facsimile receipts.
  • Assist with documentation of meeting minutes and general office information
  • Assist with escorting un-cleared vendors and visitors to the facility.
  • Assist with case file quality assurance reviews.


Required Skills
  • Bachelor's Degree in Criminal Justice, Business Administration/Management, or related field, OR a High School Diploma
  • US Citizenship is required in accordance with the security requirements of the above referenced federal government contract
  • Successful completion of drug screening and pre-employment background investigations with results allowing for continued consideration for employment
  • Ability to obtain and maintain favorable pre-employment USCIS Entry on Duty (EOD) and Suitability Determinations
  • Some positions may require the ability to obtain and maintain a SECRET level security clearance, if required by the Government
  • Strong attention to detail, ability to set and manage deadlines, strong organizational skills, and the ability to multi-task
  • Ability to work independently, think logically and work effectively within group settings
  • Ability to receive general guidance and instructions from a supervisor or via established standard operating procedures, and act upon them with minimal supervision
  • High level of proficiency in Microsoft Word, Excel, PowerPoint, and experience with database software applications.
  • Excellent oral and written communication skills
  • Excellent typing skills and telephone and e-mail etiquette
  • Strong customer service skills


Job Location
Burlington, Vermont, United States

Position Type
Full-Time/Regular
Afognak Native Corporation, Alutiiq LLC and their subsidiaries is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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